1.0 Overview

Sustainable Agriculture Tanzania (SAT) is seeking to hire a consultant(s) to support in the development of a strategic plan for the period 2025 to 2030. The consultant is free to propose the methodologies and tools that will be used in the strategic planning development process. These Terms of Reference (ToR) serve as a request for proposals from individual consultants/firms interested in carrying out this task. As SAT continues to expand, we seek to refine our programs for the future and this strategic plan will provide the roadmap for SATʼs efforts in scaling sustainable agriculture and increasing the impact of our programs in Tanzania and beyond.

The consultant will guide and support SAT in developing this strategic plan ensuring alignment with SATʼs goals, mission, and vision.

1.1. About SUSTAINABLE AGRICULTURE TANZANIA (SAT)

SAT is a local organization that was registered in June 2011 and complying with the NGOs Act 2002 as amended in 2019 with registration number 00NGO/R/833. SAT’s vision is that “the majority of farmers are using acknowledged agroecological methods to improve their livelihoods, conserve the environment, and reduce pressure on natural resources”. SAT collaborates with other stakeholders including farmers, Ministry of Agriculture (MoA), universities, organizations, companies and government extension officers involved in activities that are carried outby the organization. This holistic approach establishes an Innovation Platform, where dissemination, research, application and marketing and networking build the main pillars. SAT headquarters are in Morogoro Region with branch office in 6 regions and operates in 16 regions of Tanzania Mainland and Zanzibar. SAT runs its operations through a number of donor-funded projects as well as local and international partnerships and collaborations.

2.0 Purpose of the Consultancy

The purpose of this consultancy is to support SAT in the development of a comprehensive strategic plan for the period 2025-2030, including an articulated Theory of Change. The consultant will lead the organization through a process that results in a clearly defined strategy that addresses key focus areas for interventions, outlook and scaling up of impact, systems thinking, sustainability, and program development.

2.1 Scope of Work

The consultant will be expected to:

• Conduct an analysis of SAT's current strategic position, programs, and external environment.
• Facilitate participatory strategic planning workshops with key stakeholders (SAT staff, board members, partners, beneficiaries).
• Draft the strategic plan, including goals, key priorities, implementation frameworks, and monitoring and evaluation mechanisms aligning with the goal, vision, mission and values of the organization.
• Develop a Theory of Change for the period.
• Incorporate best practices for scaling impact and systems strengthening.  

3.0 Deliverables of the assignment

• Inception report outlining the approach, methodology, and timeline.
•  Situational analysis report.
•  Results of stakeholder consultation sessions.
• Draft Strategic Plan (2025-2030), including the Theory of Change and scaling framework.

All of the above-mentioned documents shall be submitted to SAT management team within not more than 15 working days after completion.

4.0 Timeline

The consultant will be engaged for a maximum of 25 working days. A detailed work plan will be agreed upon at the start of the contract. The evaluation is expected to be completed within a window of maximum 2 months. Itis anticipated that the evaluation would start in the second week of the month of November 2024 till mid-December 2024. The final deliverables shall be submitted not later than 15^th December 2024. However, upon signing of contract, SAT and the consultant may agree upon new deadlines depending on external factors that may influence the work.

5.0 Qualifications and experiences

The consultant should meet the following criteria:

•   Minimum of a postgraduate degree in fields related to management, systems, projects and programmes.
• At least 10 years of experience in facilitating strategic planning processes, program development, and organizational development.
• Proven track record in developing strategic plans for NGOs or similar organizations, with a minimum two sample works attached alongside two references for the same.
• Experience in Theory of Change development, systems thinking, scaling, and impact measurement.
• Excellent interpersonal, communication and facilitation skills.
• Fluency in spoken and written English language.
•  Knowledge of Kiswahili is an added advantage; the consultant is free to have a Kiswahili speaking team member or hire a translator especially for the session with farmers.

6.0 SAT Policies and Safeguards

Sustainable Agriculture Tanzania (SAT) is committed to upholding the highest standards in the following areas and the consultant(s) is expected to observe:

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• Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH)

SAT maintains a zero-tolerance policy towards any form of exploitation or harassment.

•      Anti-Corruption

SAT holds strict policies against corruption, bribes and promotes integrity and transparency.

•       Child Safeguarding

All staff and consultants are expected to uphold child safeguarding principles in line with SATʼs policy.

•       Equal Opportunity        

SAT provides equal opportunities to all people, regardless of gender, ethnicity, religion, disability, or any other characteristic, and encourages diversity in all its hiring and program activities.

7.0 Application procedure

Interested local and international strategic plan development consultants should submit.

• Cover letter of expression of interest,
• Curriculum vitae(s),
• Technical proposal explaining their comprehension of the ToR, and how they would approach this assignment, summarizing the methodologies, and approaches they plan to use including a timeline
• Financial proposal outlining their expected fees for undertaking the assignment,
• Sample of two reports of similar or related evaluations undertaken
• Two references from previous clients.

Please send your application electronically to consultancy@kilimo.org by 1^st November 2024 with the subject line of email: SAT StrategicSATStrategic Plan Development. Review of proposals starts immediately and will continue until a suitable consultant is identified and will close on 1^stNovember 2024.

PLEASE FIND THE TERMS OF REFERENCE FOR SAT's STRATEGIC PLAN DEVELOPMENT HERE:  HERE:

TERMS OF REFERENCE

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